Wedding Florist Contract Template (Free, Plain-Language)
The short answer: A wedding florist contract should spell out the wedding date and venue, exactly what is included (usually by attaching the itemized proposal), the total and payment schedule, the deposit and cancellation terms, the cutoff for changes, how flower substitutions work, delivery and setup, and rentals. Below is a plain-language template you can copy and adapt.
Your contract doesn't need to be long. It needs to be clear. Most disagreements with couples come from something that was assumed rather than written down: what a "centerpiece" includes, whether the deposit comes back, or why there are ranunculus instead of peonies.
What a wedding florist contract should include
- Who and when: your business, the couple, the wedding date and the venue.
- What's included: attach or reference the itemized proposal. Anything not on it isn't included.
- Price and payment schedule: the total, the deposit, any middle payment, and when the final balance is due.
- When the date is held: once the agreement is signed and the deposit is received.
- Changes: a cutoff for changing quantities or designs, and how changes affect the total.
- Cancellation and refunds: what's refunded, and up to when.
- Substitutions: flowers are seasonal, so explain how you'll substitute.
- Delivery, setup and pickup: timing, venue access, and when rentals are collected.
- Rentals: vases, stands and arches you provide stay yours, and missing items are charged.
- Things outside your control: what happens if severe weather, illness or an emergency stops you.
- Photos: whether you may share photos of your work.
- Signatures and dates from both sides.
Free wedding flower agreement template
Copy this, replace the bracketed parts, and remove what doesn't apply. This is a plain-language starting point, not legal advice. Laws differ by state, so have it reviewed if you're unsure.
WEDDING FLOWER AGREEMENT
This agreement is between [Shop name] ("we") and [Couple names] ("you") for flowers for your wedding on [Wedding date] at [Venue].
1. What's included. The flowers and services listed in the attached proposal dated [Proposal date]. Anything not listed is not included.
2. Price and payments. The total is [Total], including the design fee, delivery and setup, and any sales tax. A deposit of [Deposit] is due when you sign and counts toward your total. [Optional: [Percent] of the remaining balance is due [60] days before the wedding.] The final balance is due [14] days before the wedding.
3. Holding your date. Your date is reserved once we receive this signed agreement and your deposit.
4. Changes. You may change quantities or designs until [14] days before the wedding. Changes may change the total. After that date we can add items only if flowers are available, and quantities can't be reduced.
5. Cancellation. If you cancel more than [14] days before the wedding, [your deposit is refunded] [your deposit is non-refundable and any other payments are refunded]. Within [14] days of the wedding, payments are non-refundable because flowers have been ordered.
6. Flowers and substitutions. Flowers are natural and seasonal. If a variety isn't available or isn't at its best, we'll substitute something similar in color, style and value. Some artistic freedom is expected.
7. Delivery, setup and pickup. We'll deliver and set up at [Venue] at the agreed time, and you'll make sure we can access the venue. Rentals are collected [after the event] [the next day].
8. Rentals. Vases, stands, arches and other items we provide remain our property. Missing or damaged items will be charged at replacement cost.
9. Things outside our control. If events beyond our control (such as severe weather, illness or emergencies) stop us from providing your flowers, we'll refund payments for anything we don't provide.
10. Photos. We may share photos of our work at your wedding unless you ask us not to.
Signed: ______________________ ([Couple]) Date: __________
Signed: ______________________ ([Shop name]) Date: __________
Tips for using it
- Attach the proposal. The agreement covers the terms; the proposal covers the flowers. Together they're the full picture.
- Get it signed before you buy anything. Pair the signature with the deposit.
- Signing online is fine. In the US, electronic signatures are generally valid under the federal ESIGN Act. A couple typing their name and accepting your terms is common practice. Keep a record of who signed and when.
- Keep the language plain. Couples read plain terms and remember them, which is what prevents disputes.
Frequently asked questions
Do wedding florists need a contract?
Yes. A short written agreement protects both sides: it records what the couple is getting, what they will pay and when, and what happens if plans change or the wedding is canceled.
Can couples sign a florist contract online?
In the United States, electronic signatures are generally valid under the federal ESIGN Act, so a couple typing their name to accept your agreement online is a common, accepted practice. Keep a record of who signed and when.
What should a flower substitution clause say?
That flowers are natural and seasonal, and if a variety is unavailable or not at its best, you will substitute something similar in color, style and value, with some artistic freedom expected.